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Use of TAFE
NSW Internet & Intranet Services
This information is applicable to TAFE NSW staff and students
who use any TAFE NSW Internet and Intranet services as outlined
below. PART A
TAFE NSW Internet and Intranet
services are provided for the advancement of the work of its staff
and the education of its students. This document exists to ensure
that TAFE NSW Internet and Intranet services will function
securely and appropriately for all users.
TAFE NSW reserves the right to
monitor and record all usage of its computer networks, including
its Intranet and Internet services, and to take disciplinary
action when breaches of expected behaviour occur. Disciplinary
action may include legal action and illegal acts will be referred
to the appropriate legal authority.
Staff are expected to comply with
the following policies:
- Use by Staff of Employer
Communication Devices – September 2000
- Code of Conduct and Ethics –
October 1991
Student breaches of expected user
behaviour will be dealt with under the following TAFE NSW policy:
- Student Discipline Policy –
October 2000
Applicability
The information in this document applies to all Internet and
Intranet services provided by TAFE NSW including email, email
lists, web browsing, website publication, chat and newsgroups
(forums). TAFE NSW reserves the right to limit access to Internet
and Intranet services, including the filtering of websites.
This information applies to all users of TAFE NSW Internet and
Intranet services including staff (full-time, part-time, temporary
or contract), students (full-time or part-time, as well as
participants in commercial courses) and users who may be
authorised from time to time to use these services. This
information applies wherever the services are being used – for
example, at a college or campus, remotely from home, remotely from
a place of work or from remote tuition centres.
Expected User Behaviour
- Using TAFE NSW computer
resources to seek out, access or send any material of an
offensive, obscene, pornographic, threatening, abusive,
defamatory or otherwise inappropriate nature is prohibited and
may result in disciplinary action.
- Users will make use of TAFE
NSW Internet and Intranet services for educational,
professional or career development activities with allowance
for reasonable personal use.
- Users are responsible for all
use of their user account(s) and must take all reasonable
precautions to prevent others from using their account(s).
- Users will adhere to any
requirements for Internet and Intranet services usage and user
behaviour addressed in TAFE NSW policies and government
legislation.
- Users will observe the User
Responsibilities for appropriate use of TAFE NSW Internet and
Intranet services detailed in Part B User Responsibilities
(see below).
- Users will ensure that the
language they use and information they publish through all
TAFE NSW Internet and Intranet services is respectful of, and
sensitive to, all peoples.
- Users can subscribe to email
lists that are directly relevant to education in TAFE NSW or
the professional or career development of staff. Email lists
that focus on the user’s personal interests are not to be
subscribed to through the TAFE NSW network.
- Users will respect the
copyright of owners and authors of work on TAFE NSW and other
websites. Copyright infringement occurs when an individual
inappropriately reproduces a work that is protected by a
copyright. Many works can only be used with the prior written
permission of the author.
- Users will notify their
designated Help Desk when they identify a security problem, or
their supervisor/manager in the case of illegal/inappropriate
use of TAFE NSW websites.
PART B
User responsibilities
Users of TAFE NSW Intranet and Internet services will fulfil their
responsibilities as set out below. Confirmed violation of any of
these responsibilities will result in the actions listed in Part A
of these guidelines.
DO's
Protect the reputation of TAFE NSW
Users must:
a) Ensure that there is
no conflict between what is in a user’s interest and
what
is in the best interest of TAFE NSW and its customers.
b) Create web pages on TAFE
NSW websites only where they are directly
related
to the educational business of TAFE NSW.
c) Include a notice to
inform readers that the opinions expressed on the page
are those
of the creator of the web page and not those of TAFE NSW, when
a website
is created by an individual user within TAFE NSW.
Respect copyright and avoid plagiarism
Users must:
a) Acknowledge the work
of the originator when referring to or presenting the
ideas,
writings, images, etc. of others.
b) Follow the expressed
copyright requirements where a work specifies
acceptable
use of that work.
c) Request permission from
the copyright owner unless it is clear that they
can
use a copyrighted work.
d) Use only computer
software or versions of software that have been
authorised
and tested for use on TAFE NSW computer facilities.
Support the management of resources
Users must:
a) Unsubscribe to email
lists before a vacation or extended absence from
TAFE
NSW.
b) Download files greater
than 2 MB in size only where necessary. Such
downloads
should occur when the network is not being heavily used –
generally
between 6:00pm and 8:00am
Maintain system security
Users must:
a) Immediately notify
their Help Desk if a user identifies a security problem.
b) Not look for security
problems (unless it is within their defined role as an
employee
with TAFE NSW) – this may be construed as an illegal attempt
to
gain access.
c) Avoid the spread of
computer viruses by following the TAFE NSW virus
protection
procedures and report all faults and malfunctions of the computer
system
to the relevant Help Desk.
Protect user safety and privacy
Users must:
a) Promptly disclose to
their teacher/manager any material (eg. message,
attachment)
they receive that is inappropriate or causes offence.
b) Promptly exit an
inappropriate website should a user inadvertently access
such
a site.
DONT's
Compromise system security
Users must NOT:
a) Provide their
password to another person. Where it is necessary to ensure
continuity
of communications while a member of staff is on leave, etc.,
arrangements
for this should be made through a supervisor or manager.
Risk user safety and privacy
Users must NOT:
a) Publish personal
contact information about themselves that is outside the
business
of TAFE NSW. This includes home address and telephone,
mobile
telephone, private email addresses, and similar. College or campus
addresses
and TAFE NSW email addresses may be used.
b) Publish personal contact
information about other people or include
reference
to others including names and pictures without their permission.
c) Forward a message
identified by the sender as private without the
permission
of the sender.
Participate in inappropriate conduct
Users must NOT:
a) Use obscene,
profane, lewd, vulgar, rude, inflammatory or threatening
language
in public or private messages, in material published on web pages
or
when using services such as chat.
b) Publish information
that, if acted upon, could cause damage to property or
persons,
nor publish deliberately false or defamatory information about a
person
or organisation.
c) Engage in personal
attacks including prejudicial or discriminatory attacks,
nor
harass (distress or annoy) another person. If a user is told by a
person
to
stop sending messages to them, the user must stop.
d) Use TAFE NSW Internet
and Intranet services to access gambling sites or
material
that is profane, obscene, pornographic or paedophilic, that
promotes
illegal acts, or that advocates violence or discrimination.
Exceptions
may be made where the purpose of such access is to conduct
authorised
research, and where written approval has been gained from an
appropriate
authorised person.
e) Email chain letters or
send annoying or unnecessary messages to other
people.
Engage in illegal or destructive activity
Users must NOT:
a) Attempt to gain
unauthorised access to the TAFE NSW computer network
or
go beyond their authorised access.
b) Make deliberate attempts
to disrupt computer system performance nor
harm
or destroy hardware and data, including through the uploading or
creation
of computer viruses.
c) Use the TAFE NSW network
to engage in any illegal act. Such activities
will
be reported to the appropriate legal authority.
Plagiarise and infringe copyright
Users must NOT:
a) Plagiarise works
that they find on the TAFE NSW and other websites.
Plagiarism
is taking the ideas or writings of others and presenting them as
if
they were original to the user.
b) Infringe the copyright
of an individual through inappropriate reproduction of a
work
or any part of a work protected by a copyright.
c) Make available or use
illegal (pirated) copies of copyrighted software on
TAFE
NSW equipment.
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